Friday, November 24, 2017

Sales: 01840 298 298 Support: 01840 90 10 20

iBex Property Management System

We believe iBex offers something unique to property owners, because you don't have to trade off functionality against price. Combining reception desk software with online booking and a channel manager facility, the iBex system is feature rich, intuitive and saves you time.

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Reception Desk Software / Electronic Diary
Manage all your reservations from any web enabled PC. Our property management system allows simultaneous multi user login under one license. Daily task list. Multiple calendar views. Check In / Out. Print guest registration forms. Customer database to look up previous guests contact details, export to CSV file for email marketing. Move reservations between individual room units. Different start and end dates for multiple room bookings. Add miscellaneous sale items like dinner or drinks. Generate invoices. Run reports like daily housekeeping list. Automatically email confirmation to the guest when manually entering a booking.

Real time online booking on your own website
Integrated with the PMS, our online booking software will reflect the rooms you have available on your website, without the need for manual updating. This means you can confidently sell your rooms with instant confirmation, automatically, online. Automatically emails you and the guest. Reservations are automatically allocated to a room in the front desk software. iBex even has a "virtual rooms" capability, allowing you to sell all your rooms at once as part of a wedding or party package, or an adjoining twin/double as a suite providing the availability is there - all of course without the risk of double bookings.

Sales and Distribution Channel integration
iBex will interface with your sales channels including Laterooms,
Expedia,, TripConnect, I-Know UK,, Guestlink, eBookers, HRS, Budget Places, Agoda, as well as the GDS via Reconline and SynXis.

What this means is that reservations from those channels will download automatically into iBex and be assigned to a room. Rates and changes to availability are pushed from iBex to the channels in real time. You can even send the channels different rates from those which the general public see on your own website.

Works anywhere!
Being a cloud based system, you can access your iBex account from any Internet enabled device - PC, Mac or Linux - and even a modern tablet like an iPad or Android tablet.

Powerful web rate structures
Vary room rates by season, occupancy, day of the week or minimum stay - or all 4 at once! iBex will even support different child rates, and allows you to sell "extras" like cot-beds, chocolates & flowers, airport transfers, parking. Optional package rates with a fixed fee component allow you to create events based rates - golf packages / watercolour masterclass / cookery residential etc.True last minute and early bird rates with the ability to make these pre-paid, non refundable.

Registered Users
Provide individuals or companies with their own personalised login page, with preferential rates and express booking feature as their contact details auto-populate. For groups or ad campaigns with a 'voucher code' the same feature can be used to provide promotional discount and drive more bookings to your site.

Secure card processing and storage
If PCI-DSS compliance remains one of the things you still haven't got around to resolving, iBex is able to offer a choice of card processing solutions whereby you can take deposits or payment in full or alternatively store card data securely using our PCI accredited Vault application.

EPOS Interface
Link iBex with your tills so that bar and restaurant items appear on the guest's bill on checkout using our Cloudhook integration. Works with EPOS Now, ICR Touch, Quantum, GPOS, Casio, Vectron, WaiterPOS and many others.

Telephone Billing Interface
Our interface to PhoneControl allows call billing data to be posted to iBex from your PABX. All major manufacturers are supported including LG, Siemens, Alcatel, Panasonic, Ericsson, NEC and Mitel.

iBex is available for a low, fixed monthly fee without commission, based on the size of your property. Typical pricing for our PMS and online booking - 10 rooms = £65.00 / month, 20 rooms = £95.00 / month with £69 for setup and training (all prices exclude VAT). There are no additional hidden support costs, that's all covered in your monthly fee. With no long contracts, our minimum term is just our notice period of 3 months. Why commit to a large capital outlay or lock yourself in for a whole year?

With friendly, knowledgeable UK based staff, please call us on 01840 298 298 or use our contact form if you have any questions about iBex or would like to see a short feature demonstration. 

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